For a Seattle company, ground transportation is part of how clients, candidates and executives experience your business. A late pickup at Sea-Tac or a confusing invoice reflects on you, not on the car company. Whether you’re an executive assistant booking one executive or a travel manager setting up a company account, here’s what to look for in a corporate car service, and how Black Diamond Towncar Service handles each point.
1. Guaranteed, on-time pickups
Rideshare apps are fine for a quick hop, but they can’t guarantee a car at 4:30 a.m. or a driver who waits through a delayed flight. A corporate car service should commit to the ride when you book it. Our chauffeurs arrive at least 15 minutes before pickup and mark themselves en route, so you always know where the car is.
2. Flight tracking for every airport ride
Executives fly in and out of Sea-Tac, Paine Field and the private-aviation terminals at Boeing Field. Real-time flight tracking means the pickup moves when the flight moves, and nobody has to call to reschedule. Our airport pickups include complimentary wait time from the moment the plane reaches the gate: 30 minutes for domestic flights and 45 minutes for international flights.
3. Flat, all-inclusive pricing
Surge pricing makes travel budgets hard to manage. Look for a flat rate quoted up front, with gratuity included and no surprise fees. Black Diamond rides start from $120, all-inclusive, and the price you see when you book is the price on the invoice.
4. Simple billing for finance teams
Corporate accounts should make booking and paying easy. Ours include:
- one account for everyone who books or rides, with bookings online, by phone or by email
- one monthly invoice with full trip detail, plus trip reports by employee or department
- rides charged to the account automatically, so nobody pays at pickup or files an expense report
- priority booking and dedicated dispatch
Most accounts are active within one business day.
See how our corporate accounts work.
5. Professional chauffeurs and a clean, insured fleet
Your guests should ride with a professional chauffeur in a black suit, in a clean, fully inspected vehicle. Ask any provider about licensing, insurance and driver screening. Our fleet runs from executive and first-class sedans to SUVs and Sprinter vans for up to 14 passengers per van, all black and spotless, with premium bottled water in every vehicle and Wi-Fi on request.
6. Discretion
Executives take calls and review documents on the way to meetings. A corporate chauffeur keeps conversations confidential, keeps the cabin quiet and doesn’t need directions.
7. Capacity for groups and events
Visiting teams, recruiting days, offsites and holiday parties need more than one sedan. A good partner can move a group between hotels, campuses and restaurants on one schedule, with vans and several vehicles if needed. Planning a party? Read our corporate holiday party guide.
8. Coverage where your people actually go
Seattle business travel isn’t just downtown. We serve Seattle, Bellevue, Redmond, Kirkland and Everett, the major campuses and business parks, hotels across the region, and every local airport, 24 hours a day, 7 days a week. See our full service areas.
9. Clear prices by vehicle
Finance teams want to know what a ride costs before it happens. Our starting prices are published, and every quote is all-inclusive:
- Executive Sedan (1–3 passengers, about 3 bags): from $120
- Executive SUV (1–6 passengers, about 6 bags): from $144
- First Class Sedan or SUV: for VIP guests and special occasions
- Sprinter van (up to 9, or up to 14 at full capacity, per van): from $250, with more vans for bigger groups
10. Hourly service for roadshows and client days
When an executive has four meetings across Seattle, Bellevue and Redmond, one car by the hour beats four separate bookings. The same chauffeur waits between stops and adjusts the route as the day changes. The minimum booking is 2 hours for sedans, 3 hours for SUVs and 4 hours for Sprinter vans. See our private driver service.
11. Easy booking for executive assistants
One assistant can book and manage rides for a whole team, with each trip itemized on the monthly invoice. The chauffeur is assigned 24 hours before pickup, and the rider gets their name and phone number by text, so the assistant doesn’t have to relay details.
12. A good first impression for visitors and candidates
A visiting client or job candidate landing at Sea-Tac for the first time shouldn’t have to hunt for a car. Add inside meet & greet for $20 and the chauffeur waits at baggage claim, helps with the bags and walks your guest to the car. For international arrivals, free wait time is 45 minutes from when the plane reaches the gate, to allow for customs.
13. One partner for team events
The same company that takes your executives to the airport can move a team to a Seahawks game, a concert or the holiday party. Sprinter vans carry up to 14 people per van, booked by the hour so the van stays on site and makes as many runs as you need. See our event and game day car service and Sprinter van service.
A quick checklist for choosing a corporate car service
- Is the ride guaranteed when booked, with no last-minute cancellations?
- Are flights tracked automatically?
- Is the rate flat and all-inclusive?
- Can you get one monthly invoice?
- Are chauffeurs professional, screened and insured?
- Can they handle groups and events?
- Are they available 24/7, with a real person answering the phone?
Frequently asked questions
Do you offer corporate accounts with monthly billing?
Yes. One account covers everyone in your company who books or rides, with one monthly invoice and full trip detail. Most accounts are active within one business day.
Can you pick up executives at private aviation terminals?
Yes. We coordinate with flight teams at the Boeing Field FBOs, Seattle’s seaplane terminals and regional airports. See our private aviation service.
Which areas do you cover for corporate travel?
All of Greater Seattle and the Eastside, including Bellevue, Redmond, Kirkland and Everett, plus every local airport.
Can you transport a visiting team between campus, hotel and dinner?
Yes. We schedule sedans, SUVs or Sprinter vans for up to 14 passengers per van, and several vehicles for larger groups.
Can one assistant book for several travelers?
Yes. One booker can reserve and manage rides for the whole team, with each trip itemized on the invoice.
Do you offer hourly service for business days?
Yes. Book a car and chauffeur by the hour, with a minimum of 2 hours for sedans, 3 hours for SUVs and 4 hours for Sprinter vans.
Is gratuity included in corporate rides?
Yes. Every quote is all-inclusive, with taxes, fees and gratuity included, and there is no surge pricing.
Are your chauffeurs licensed and insured?
Yes. All Black Diamond chauffeurs hold valid Washington State for-hire licenses, are thoroughly background-checked and professionally trained, and the whole fleet is insured at commercial livery levels, above the state minimums.
What happens if an executive’s flight is delayed?
Nothing changes for the traveler. We track the flight and move the pickup to the real landing time, and free wait time starts when the plane reaches the gate: 30 minutes for domestic flights and 45 minutes for international flights.
Set up corporate travel with Black Diamond. Learn about our corporate car service, book a ride online, or call (425) 470-2972.