Transportation is easy to leave until late in wedding planning, and it’s one of the things guests remember when it goes wrong. A good plan gets the couple, the wedding party and your guests where they need to be, on time and relaxed. Here’s a practical guide for weddings in Seattle, on the Eastside and in Woodinville wine country.
Step 1: Decide who needs a ride
- The couple: a first-class sedan or SUV for the getaway, and sometimes the arrival too.
- The wedding party: one or two SUVs, or a Sprinter van for up to 14, from the getting-ready location to the ceremony.
- Family and VIP guests: grandparents and out-of-town relatives who shouldn’t have to drive or park.
- Guests: shuttle runs between the hotel block, the ceremony and the reception, especially when alcohol is served or parking is tight.
Step 2: Map the day
Write down every move: hotel to ceremony, ceremony to photos, photos to reception, and the end-of-night return. For each one, note the time, the address, the number of people and whether they’ll have bags or garment bags. That list is exactly what a car service needs to quote you accurately.
Step 3: Build in buffer time
Seattle traffic, ferry schedules and Saturday events at Lumen Field or T-Mobile Park can all slow a wedding day. Add 15 to 30 minutes of buffer to every leg, and more if your route crosses I-5, I-405 or SR-520 on a game day. Your chauffeur arrives at least 15 minutes early either way.
Step 4: Choose the right vehicles
- First-class sedan: elegant and ideal for the couple’s exit.
- First-class SUV: room for a dress, the photographer’s gear or two couples.
- Sprinter van, up to 9 or up to 14 per van: keeps the wedding party together, and the best value per person for guest shuttles. We send more vans for bigger weddings.
All our vehicles are black, spotless and chauffeur-driven, with premium bottled water in every one and Wi-Fi on request. See the fleet.
Step 5: Book early
Summer and early fall Saturdays are the busiest wedding days in Seattle, and they overlap with cruise season. Book as soon as you have your venue and timeline, ideally several months ahead, and confirm the final schedule a week or two before the day.
Guest shuttles, booked by the hour
For guests, hourly service usually works best. A Sprinter van stays on site and makes as many runs as you need between the hotel block, the ceremony and the reception during the booking, so guests who leave early and guests who stay to the end both get a ride. The minimum booking is 2 hours for sedans, 3 hours for SUVs and 4 hours for Sprinter vans. Sprinter van service
The getaway, and the honeymoon
End the night with a getaway car to your hotel, then book a ride to Sea-Tac for the honeymoon. Your chauffeur tracks your flight on the way home too. SeaTac airport car service
A day out for out-of-town guests
Guests flying in for the weekend often want to see the area. A private Woodinville wine tour or Seattle city tour with their own chauffeur is an easy plan for the day before or after the wedding.
Popular wedding routes we drive
- Downtown Seattle hotels to waterfront and Pioneer Square venues
- Bellevue and Kirkland hotels to Eastside lakefront venues
- Seattle and Eastside hotels to Woodinville wineries
- Sea-Tac pickups for out-of-town family the day before
What does wedding transportation cost?
It depends on the vehicles, the hours and the distance. Individual transfers start from $120, all-inclusive, and for multi-stop wedding days we quote a clear total up front with gratuity included, so there’s nothing to settle at the end of the night.
Frequently asked questions
How far in advance should we book wedding transportation?
As early as you can, especially for summer and early-fall Saturdays. Several months ahead is ideal.
Can you shuttle guests between the hotel and the venue?
Yes. Sprinter vans carry up to 9 or up to 14 guests per trip, and we can run several trips or send more vans.
How is wedding transportation priced?
By the hour for most wedding days. The minimum booking is 2 hours for sedans, 3 hours for SUVs and 4 hours for Sprinter vans. You get one all-inclusive quote for every vehicle, with gratuity included.
Do you decorate the car?
Ask when you book. We’re happy to talk through what’s possible for your day.
What’s your cancellation policy?
Cancellations more than 24 hours before pickup are free and fully refunded. Within 24 hours of pickup, the full fare is charged. See our booking and cancellation policy.
Planning a wedding? See our wedding and event car service, book online, or call (425) 470-2972 to plan your day.